Checklist of supplementary information required

The following information will help the inspector to carry out his/her assessment. If you have any of the information you may wish to submit it in support of your application. If you do not have these, the inspector will outline at inspection what will be required.

If you are sending in any additional documentation, please clearly indicate on each document to which point on the list below it refers.

1. Lines of responsibility for safety management including day-to-day responsibility, as well as specialist health and safety assistance and guidance.
2. Details of operating procedures and/or safety information relating to the activities to be covered by the licence (e.g. safe working practices, correct use of equipment, special procedures for participants with special needs etc.).
3. Details of the methods of ensuring that staff are provided with relevant safety training and information (e.g. details of staff meetings-formal and informal, memos, noticeboards etc.).
4. Details of the methods of ensuring that participants are provided with relevant safety information (e.g. details of any pre-course information, induction briefings etc.).
5. Supervision arrangements for unaccompanied groups, if applicable.
6. Arrangements to adapt instructor:participant ratios to meet special conditions or requirements of people with special needs.
7. Details of your arrangements for first-aid including staff qualifications and staff required to be on duty.
8. Details of your accident and emergency procedures including procedures for unaccompanied groups if applicable.
9. Your procedures for ensuring that accidents and dangerous occurrences are recorded, investigated, and where appropriate, action taken to prevent recurrence, and the incident reported to the relevant enforcing authority. (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995).
10. Your accident and dangerous occurrence records.
11. List of instructors and their qualifications or other evidence of competence.
12. How you verify staff qualifications and ensure validity.
13. If instructors are deemed to be competent only through experience or inhouse training, the procedures used to verify that competence has been assessed by someone who is suitably qualified.
14. Details of your recruitment and training procedures. Details of the induction and periodic field monitoring of activity instructors and assistants.
15. Details of your arrangements for ensuring that adequate and appropriate equipment is available for activities. Include details of purchasing policy, planned replacements, applicable standards etc.
16. Details of your arrangements for checking and maintaining equipment to ensure safety in use, and any records kept. Include persons responsible, and any procedures for detecting, isolating, and repairing or replacing defective or obsolete equipment.
17. The methods by which you or your organisation monitors and reviews safety arrangements and safety performance.